Intellectual Property Paralegal



Pleasanton, CA, USA
Posted on Thursday, November 9, 2023

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

The Intellectual Property (IP) team is responsible for implementing Workday’s global strategy to optimize intellectual property protection for our business and innovations. We counsel Workday teams on IP matters including patents, copyright, trade secret, open source, clean room, domain names, and trademarks. We work closely with various Workday teams to protect Workday's trademarks, identify patentable inventions, and secure protection by filing patent applications in the US and internationally. We structure, negotiate and execute IP and technology transactions, review requests to contribute to open source projects, manage intellectual property disputes and support IP-related issues in the company’s business relationships.

About the Role

We are looking for a highly motivated Intellectual Property Paralegal who thrives in a fast-paced and high energy environment to assist with both patent and trademark matters. The ideal candidate must be a confident self-starter who can prioritize and manage multiple tasks and responsibilities with agility and efficiency, and who is a creative problem solver with outstanding curiosity and judgment. This role is an excellent opportunity for someone looking to deepen their understanding, experience, and administration of various IP proceedings.


  • Docketing of patent application filings and prosecution-related status activities, including correspondence with outside counsel regarding application status and invoicing

  • Coordinating outside counsel in preparation and prosecution deadlines according to guidelines

  • Maintaining records of patent portfolio development activity, including licensing and acquisitions

  • Managing Workday's inventor recognition program

  • Monitor use of open source software

  • Assisting with formalities surrounding patent application filings, internal reporting and analysis for internal clients and external authorities, routine trademark prosecution and maintenance matters (including research, collecting evidence of use), and correspondence with outside counsel

  • Coordinating trademark enforcement actions, including researching, drafting, sending and following up on correspondence with third-parties

  • Assisting with trademark clearance searches and communication with internal clients

  • Domain name portfolio maintenance and related matters

  • Review and analysis of trademark watch notice reports

  • Special projects and support to other teams, as needed

About You

Basic Qualifications

  • 3+ years of experience as a paralegal at a law firm, in-house experience a plus

  • Bachelor’s Degree or Paralegal Certificate

Other Qualifications

  • Familiarity with cloud technology, software, and legal concepts and issues

  • Proficient in Google Workspace suite as well as Word, Excel, and PowerPoint

  • Ability to prioritize, be flexible and multi-task, and to track and follow up on projects

  • Detail-oriented, meticulous, and strong organizational skills

  • Excellent communication and interpersonal skills while working collaboratively in a team environment with all levels of the company, including executive management

  • Demonstrated ability to work independently with minimum supervision, persevere in high pressure situations and take initiative where appropriate

  • Experience with a IP docketing system (preferably IPfolio)

  • Notary commission a plus

  • Sense of humor and desire to contribute to Workday's core value of Fun!

Workday Pay Transparency Statement

The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.

Primary Location: USA.CA.Pleasanton

Primary Location Base Pay Range: $93,000 USD - $139,400 USD

Additional US Location(s) Base Pay Range: $77,200 USD - $139,400 USD

Our Approach to Flexible Work

With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.

Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!