Sr Executive Assistant



Pleasanton, CA, USA
Posted on Friday, October 27, 2023

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

At Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we are serious about what we do. Workday is a fast-growing company, and the Senior Executive Assistant will need to navigate ambiguity and multiple priorities.

About the Role

Workday is looking for a Senior Executive Assistant to support our Chief Customer Officer. In this role, you will assume a wide range of responsibilities, all of which will require ingenuity, innovation, and integrity. Using your exceptional communication skills and multitasking abilities, you will effectively communicate key initiatives to team members, providing guidance and direction when appropriate, and you will assist in managing the schedule of this busy executive.

Key Responsibilities

  • Manage and prioritize the daily schedule of Workday’s Chief Customer Officer.

  • Represent Workday at its best with our customers - managing discussions, customer visits, customer events, and appointment coordination with the utmost professionalism.

  • Regularly make decisions on behalf of executives and creatively executes on events, projects, and daily work.

  • Book domestic and international travel arrangements (air, hotel, ground travel) including sophisticated planning of meeting agendas and logistics and building detailed itineraries for travel.

  • Process expense reports in Workday and ensure spend is within budget. Monitor and predict spending and advise appropriately.

  • Plan, coordinate and collaborate on special projects and team events/offsites, including the management of all meeting details (meeting logistics, preparing agendas, initializing presentations, and attendee updates).

  • Order catering for internal/external meetings.

  • Orchestrate events with limited to no direction. Includes advising on budget, logistics & securing resources that delivers a VIP service through thoughtful planning with attention to details which generates a remarkable experience.

  • Learns the team over time and has a pulse on team culture. Readily available to the team and is included in leadership meetings and decisions.

  • Build relationships and partnerships which are crucial to the success of the organization.

About You

Basic Qualifications

  • 8+ years of executive support and/or project coordination experience, supporting C-suite and external facing executives.

  • BA/BS degree or equivalent experience.

Other Qualifications

  • Excellent skill set working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom.

  • Ability to put yourself in the executive’s shoes and handle the schedule in a way that promotes the most effective use of time.

  • Ability to handle highly confidential information with discretion, sound judgment, and has the utmost integrity.

  • Ability to re-prioritize at a moment’s notice with changing needs of the executives and proactively navigate past roadblocks as they arise.

  • Detail oriented with excellent organizational and problem-solving skills; ability to work independently with little to no direction and guidance.

  • Exceptional written and verbal communication skills.

Workday Pay Transparency Statement - United States

The annualized base salary ranges for the primary location and any additional locations in the United States (US) are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.

Primary Location: USA.CA.Pleasanton

Primary Location Base Pay Range: $121,700 - $182,500

Additional US Location(s) Base Pay Range: $103,300 - $182,500

Our Approach to Flexible Work

With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.

Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!