Executive Assistant, Workday Cloud Platform



Pleasanton, CA, USA
Posted on Saturday, August 12, 2023

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

At Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we are serious about what we do. Workday is a fast-growing company... and, the Workday Cloud Platform team is a highly dynamic team where the Executive Assistant will operate within an exciting environment requiring navigation of ambiguity, multiple priorities and compelling challenges.

About the Role

Workday is looking for an Executive Assistant to support our VP of Workday Cloud Platform. In this role, you will assume a wide range of responsibilities, all of which will require ingenuity, innovation, and integrity. Using your exceptional communication skills and multitasking abilities, you will effectively communicate key initiatives to team members, providing guidance and direction when appropriate, and you will assist in managing the schedule of this busy executive.

Key Responsibilities

  • Manage the daily schedule of the Vice President in Outlook.

  • Provide advice on behalf of executives on projects and events.

  • Strong skills in booking Domestic / Intl Travel with ability to advise executives on travel options to create a VIP experience that requires thoughtful planning in critical details.

  • Process expense reports in Workday and ensure spend is within budget. Monitor and predict spending and advise appropriately.

  • Publish meeting agendas, take, and distribute notes, and follow up on action items.

  • Order catering for internal/external meetings.

  • Orchestrate events with general direction. Includes advising on budget, logistics & securing resources that delivers a VIP service through thoughtful planning with attention to details which generates a remarkable experience.

  • Compose professional documentation on behalf of executives.

  • Form trusting relationships with Executive’s customers, team and contacts.

    About You

    Basic Qualifications

    • 5+ years of executive support and/or project coordination experience, supporting multiple senior level executives.

    • BA/BS degree or equivalent practical experience.

    Other Qualifications

    • Professional skill set working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint and Zoom.

    • Ability to put yourself in the executive’s shoes and handle the schedule in a way that promotes the most effective use of time.

    • Ability to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrity.

    Workday Pay Transparency Statement - United States

    The annualized base salary ranges for the primary location and any additional locations in the United States (US) are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.

    Primary Location: USA.CA.Pleasanton

    Primary Location Base Pay Range: $101,400 - $152,200

    Additional US Location(s) Base Pay Range: $86,100 - $152,200

    Our Approach to Flexible Work

    With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

    Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.

    Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

    Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!